Time-limit for submission of claims for Travelling Allowances

No. 19030/1/2017-E.IV

Government of India 
Ministry of Finance 
Department of Expenditure
***

New Delhi, the 13th March, 2018

OFFICE MEMORANDUM

Sub: Time-limit for submission of claims for Travelling Allowances — regarding.

Consequent upon the issuance of General Financial Rule (GFR)-2017, vide Rule 290 of GFR-2017, time-limit for submission of claim for Travelling Allowance (TA) has been changed from one year to sixty days succeeding the date of completion of the journey. Accordingly, in supersession of this Department’s OM NO. F.5(16)-E.IV(B)/67 dated 13.06.1967 & OM No. 19038/1/75-E.IV (B) dated 18.02.1976, it has been decided with the approval of Competent Authority that the claim of a Govt. servant to Travelling Allowance/Daily Allowance on Tour/Transfer/Training/Journey on Retirement, is forfeited or deemed to have been relinquished if the claim for it is not preferred within sixty days succeeding the date of completion of the journey.

2. In respect of claim for Travelling Allowance for journey performed separately by the officer and  members of his family, the dates should be reckoned separately for each journey and the claim shall be submitted within sixty days succeeding the date of completion of each individual journey. Similarly, TA claims in r/o transportation of personal effects and conveyance shall be submitted within sixty days succeeding the date on which these are actually delivered to the Govt. servant at the new station.

3. The date of submission of the claims shall be determined as indicated below:

1.	In the case of Officers who are their own The date of presentation of the claim at the Controlling Officer.	Treasury/Cash Section.
2.	In the case of Officers who are not their own Controlling Officer.	The date of submission of the claim to the Head of Office/Controlling Officer.

4. In the case of claims falling under category 3(ii), which are presented to the Treasury after a period of sixty days succeeding the date of completion of journey, the date of submission of the claim will be counted from the date when it was submitted by the Govt. servant to the Head of Office/ Controlling Officer within prescribed time-limit of sixty days.

5. A claim for Travelling Allowance of a Govt. servant which has been allowed to remain in
abeyance for a period exceeding one year should be investigated by the Head of the Department concerned. if the Head of Department is satisfied about the genuineness of the claim on the basis of the supportive documents and there are valid reasons for the delay in preferring the claims, the claims should be paid by the Drawing and Disbursing Officer or Accounts Officer, as the case may be, after usual checks.

6. These orders are not applicable in r/o Leave Travel Concession (LTC) claims which are governed by separate set of rules of DoPT.

7. These orders shall be effective from the date of issue of this O.M.

8. In so far as the persons serving in the Indian Audit & Accounts Department are concerned, this order issues in consultation with the Comptroller & Auditor General of India.

S/d,
(Nirmala Dev)
Deputy Secretary to the Government of India

To,
All Ministries/Departments of the Govt. of India etc. as per standard distribution list.



DOWNLOAD Signed copy.

7th Pay Commission Travelling Allowance – Composite Transfer Grant and personal effect transportation – Clarification

F.No. 19030/1/2017-E.IV
Government of India
Ministry of Finance
Department of Expenditure

New Delhi, the 18th August, 2017

OFFICE MEMORANDUM

Subject:- Travelling Allowance Rules – Implementation of the Recommendations of the Seventh Central Pay Commission Consequent upon the issuance of this Departments O.M. of even number dated 13.07.2017 regarding implementation of recommendations of 7th CPC on Travelling Allowance (TA), various references are being received in this Department seeking clarifications regarding admissibility of Composite Transfer Grant (CTG) and TA/Daily Allowance (DA).

2. The matter has been considered in this Department and with the approval of Competent Authority, it has been decided that admissibility of CTG and Transportation of personal effects on Transfer and Retirement will be regulated as under:-

i. In case, the employee has been transferred prior to 01.07.2017 and has assumed charge prior to 01.07.2017, the employee will be eligible for CTG at pre-revised scale of pay. If the personal effects have been shifted after 01.07.2017, revised rates for transportation of personal effects will be admissible.

ii. In case, the employee has been transferred prior to 01.07.2017 and has assumed charge on/after 01.07.2017, the employee will be eligible for CTG at revised scale of pay. As the personal effects would be shifted after 01.07.2017, revised rates for transportation of personal effects will be admissible.

iii. In case of retirement, if an employee has retired prior to 01.07.2017, the employee will be eligible for CTG at pre-revised scale of pay. If the personal effects have shifted after 01.07.2017, revised rates for transportation of personal effects will be admissible.

Hindi version is attached.

sd/-
(Nirmala Dev)
Deputy Secretary to the Government of India

7th Pay Commission Travelling Allowance – Finance Ministry Order / Office Memorandum issued

Government of India

Ministry of Finance

Department of Expenditure

New Delhi, the 13th July 2017

OFFICE MEMORANDUM

Subject: Travelling Allowance Rules – Implementation of the Seventh Central Pay Commission.

Consequent upon the decisions taken by the Government on the recommendations of the Seventh Central Pay Commission relating to Travelling Allowance entitlements to civilian employees of Central Government, President is pleased to decide the revision in the rates of Travelling Allowance as set out in the Annexure to this Office Memorandum.

2. The ‘Pay Level’ for determining the TA/DA entitlement is as indicated in Central Civil Service (Revised Pay) Rules 2016.

3. The term ‘Pay in the Level’ for the purpose of these orders refer to Basic Pay drawn in appropriate Pay level in the Pay Matrix as defined in Rule 3(8) of Central Civil Services (Revised Pay) Rules, 2016 and does not include Non-Practicing Allowance (NPA), Military Service Pay (MSP) or any other type of pay like special pay, etc

4. However, if the Travelling Allowance entitlements in terms of the revised entitlements now prescribed result in a lowering of the existing entitlements in the case of any individual, groups or classes of employees, the entitlements, particularly in respect of mode of travel, class of accommodation, etc, shall not be lowered. They will instead continue to be governed by the earlier orders on the subject till such time as they become eligible, in the normal course, for the higher entitlements.

5. The claims submitted in respect of journey made on or after 1st July, 2017, may be regulated in accordance with these orders. In respect of journeys performed prior to Isl July, 2017, the claims may be regulated in accordance with the previous orders dated 23.09.2008.

6. It may be noted that no additional funds will be provided on account of revision in TA/DA entitlements. It may therefore be ensured that permission to official travel is given judiciously and restricted only to absolutely essential official requirements.

7. These orders shall take effect from 01st July, 2017

8. Separate orders will be issued by Ministry of Defence and Ministry of Railways in respect of Armed Forces personnel and Railway employees, respectively.

9. In so far as the persons serving in the Indian Audit & Accounts Department are concerned, these orders issue in consultation with the Comptroller & Auditor General of India

Hindi version is attached.

(Nirmala Dev)

Deputy Secretary to the Government of India

Grant of Transport Allowance at double the normal to deaf and dumb employees of Central Government – Finmin Orders

Grant of Transport Allowance at double the normal to deaf and dumb employees of Central Government – Finmin Orders

“Transport Allowance at double normal rates would be admissible to the ‘Hearing Impaired employees having loss of sixty decibels or more in the better ear in the conversation range of frequencies’ as per Persons With Disabilities (Equal Opportunities, Protection of Rights and Fun Participation) Act, 1995”

No.20/2/2016-E-II(B)

Governmént of India

Ministry of Finance

Department of Expenditure

North Block, New Delhi

Dated: 17.01.2017

OFFICE MEMORANDUM

Subject: Grant of Transport Allowance at double the normal to deaf and dumb employees of Central Government

In supersession of this Department O.M.No.21(2)/2011-E-II(B) dated 19.02.2014 regarding admissibility of Transport Allowance at double the normal rates to employees who are deaf and dumb. the undersigned is directed to say that the matter has been re-examined and it has been decided with the approval of Competent Authority that Transport Allowance at double the normal rates is admissible to Hearing Impaired employees also in addition to employees who are both deaf and dumb.

2. Transport Allowance at double normal rates would be admissible to the ‘Hearing Impaired employees having loss of sixty decibels or more in the better ear in the conversation range of frequencies’ as per Persons With Disabilities (Equal Opportunities, Protection of Rights and Fun Participation) Act, 1995.

3. The admissibility of Transport Allowance at double the normal rates to above categories of employees is subject to recommendation of the Head of ENT Department of a Government Civil Hospital and fulfilment of other conditions applicable in respect of other disabilities mentioned in D/o Expenditure’s O.M. No. 19029/1/78-E-lV (B) dated 31st August, 1978 read with dated 29.08.2008.

4. In so far as the persons serving in the Indian Audit and Accounts Departrnent are concerned, this order issues in consultation with the Comptroller And Auditor General of India.

5. These orders would be effective from 19.02.2014.

6.  Hindi version is attached.

(Nirmala Dev)

Deputy Secretary (EG)

Click Here to Download Order

7th CPC RECOMMANDATIONS ON DAILY ALLOWANCE

Daily Allowance

 

8.15.12 Daily allowance is meant to cover living expenses when employees travel out of their headquarters for work. Presently it is in the form of reimbursement of staying accommodation expenses, travelling charges (for travel within the city) and food bills, payable at the following rates:

 

Grade Pay	Hotel Accommodation	Food Bill	Local Travel
GP>=10,000	Rs.7500	Rs.750	AC taxi charges of up to 50 km for travel within the city
7600 <=GP<= 8900	Rs.4500	Rs.450	Non-AC taxi charges of up to 50 km per diem for travel within city
5400 <=GP<= 6600	Rs.2250	Rs.300	Non-AC Taxi up to Rs. 225
4200 <=GP<= 4800	Rs.750	Rs.225	Non-AC Taxi up to Rs. 150
GP < 4200	Rs.450	Rs.150	Non-AC Taxi up to Rs. 75

 

For journeys on foot, undertaken in organizations like FSI, Survey of India, GSI, etc. for data collection purposes, an additional allowance of Rs.7.5 per km travelled on foot shall be payable.

 

8.15.13 The existing dispensation is different for Railway employees who are paid a flat sum because they are currently not entitled to stay in any accommodation other than Railway rest houses. The lump-sum rates for Railway personnel are as follows:

 

Entitlement for DA	GP>=10,000	Rs. 780 per day
	7600 <=GP<= 8900	Rs. 690 per day
	5400 <=GP<= 6600	Rs. 600 per day
	4200 <=GP<= 4800	Rs. 510 per day
	GP < 4200	Rs. 316 per day
Amount payable	If absence from HQ <6 hrs	30% of DA
	If absence from HQ is between 6-12 hrs	70% of DA
	If absence from HQ >12 hrs	100% of DA

 

 

 

8.15.14 Representations received regarding this allowance primarily deal with the reimbursement procedure, as it is claimed that getting hotel bills (in small towns) and food bills is not always practical.

 

Analysis and Recommendations

 

 

8.15.15 The Commission considered the present model of this allowance, followed both in Railways and in other ministries. It is proposed to adopt the best from both of them so that the administration of the allowance can be simplified. Accordingly the following is recommended:

 

a) Reimbursement of staying accommodation charges

 

 

Level	Ceiling for Reimbursement
14 and above	Rs. 7500
12 and 13	Rs. 4500
9 to 11	Rs. 2250
6 to 8	Rs. 750
5 and below	Rs. 450

 

 

For levels 8 and below, the amount of claim (up to the ceiling) may be paid without production of vouchers against self-certified claim only. The self-certified claim should clearly indicate the period of stay, name of dwelling, etc. The ceiling for reimbursement will further rise by 25 percent whenever DA increases by 50 percent. Additionally, it is also provided that for stay in Class ‘X’ cities, the ceiling for all employees up to Level 8 would be Rs.1000 per day, but it will only be in the form of reimbursement upon production of relevant vouchers.

 

 

b) Reimbursement of travelling charges

 

Level	Ceiling for Reimbursement
14 and above	AC Taxi charges up to 50 km
12 and 13	Non-AC Taxi charges up to 50 km
9 to 11	Rs. 338 per day
6 to 8	Rs. 225 per day
5 and below	Rs. 113 per day

 

Similar to Reimbursement of staying accommodation charges, for levels 8 and below, the claim (up to the ceiling) should be paid without production of vouchers against self certified claim only. The self-certified claim should clearly indicate the period of travel, vehicle number, etc. The ceiling for levels 11 and below will further rise by 25 percent whenever DA increases by 50 percent. The rate of allowance for foot journeys shall be enhanced from the current rate of Rs.7.5 per km to Rs.12 per km travelled on foot. This rate also shall further rise by 25 percent whenever DA increases by 50 percent.

 

There will be no separate reimbursement of food bills. Instead, the lump sum amount payable will be as per Table 1 below and, depending on the length of absence from headquarters, would be regulated as per Table 2 below. Since the concept of reimbursement has been done away with, no vouchers will be required. This methodology is in line with that followed by Indian Railways at present (with suitable enhancement of rates).

 

i. Lump sum amount payable

 

Table 1

 

 

Level	Lump Sum Amount
14 and above	Rs. 1200
12 and 13	Rs. 1000
9 to 11	Rs. 900
6 to 8	Rs. 800
5 and below	Rs. 500

 

 

The Lump sum amount will increase by 25 percent whenever DA increases by 50 percent.

 

ii. Timing restrictions

Table 2

 

Length of absence	Amount payable
If absence from headquarters is <6 hours	30% of Lump sum amount
If absence from headquarters is between 6-12 hours	70% of Lump sum amount
If absence from headquarters is >12 hours	100% of Lump sum amount

 

 

 

Absence from Head Quarter will be reckoned from midnight to midnight and will be calculated on a per day basis.

 

8.15.16 All the above provisions will apply to Railway personnel also.

For levels 8 and below, the amount of claim (up to the ceiling) may be paid without production of vouchers against self-certified claim only. 

The ceiling for reimbursement will further rise by 25 percent whenever DA increases by 50 percent.